How To Set Up A Leave Request Notice Period?

The Leave Request Notice Period automation lets you require employees to give advance notice for longer leaves — so you have time to plan around their absence. Set it once and the rule enforces itself on every future request.

What It Does

Implements and automates a policy where employees are required to provide advanced notice for longer amounts of leave. Vacation Tracker checks the duration of each request against your rule, and if a User isn't giving enough notice, the request is blocked.

Steps

1. Log in to your Vacation Tracker account at app.vacationtracker.io/signin.
2. On the left-hand side, click Workspace Settings → Add-ons.
3. Click View on the Leave Request Notice Period card under My Add-ons. If you haven't subscribed yet, switch to the Discover More Add-ons tab and select Leave Request Notice Period there. (If your subscription has lapsed, you'll see a "Re-subscribe Add-on" banner instead.)
4. Click Create policy in the top-right corner.
5. Configure the rule — set how much notice is required for which leave duration, and which Locations / Departments / Leave Types it applies to.
6. Save the automation. From that moment, leave requests that fall short of the notice period will be blocked at submission.

Where the Rule Applies

Notice Period rules can be scoped:

• To specific Leave Types — typically Vacation or longer types where planning matters.
• To specific Locations — useful if your offices have different rules.
• To specific Departments — when only certain teams need to plan further ahead.

You can run multiple Notice Period automations side by side — one for short leaves, one for long ones, etc.